What information must the staff form include on payroll costs?

BASICS

Indicate relevant accounts
The account entry fields on the staff form must be filled in with the account(s) from which the payments are to be made.
 
If the grant donor is the same for all the years, you only need to fill in the first field indicating the dates for the entire period. This applies, for example, in case of three-year financing of a project or three-year LIFE scholarships.

In cases where a joint financing agreement is to be prepared, it is particularly important to ensure that such an agreement is prepared and signed by all parties.
 

Indicate relevant reference numbers
You must indicate reference numbers for grant confirmation letters and joint financing agreements on the staff form.
 
Grant confirmation letters always have the reference number 522-xxx.
Joint financing agreements always have the reference number 5158-xxx.
 
These reference numbers as well as the reference number of the advertisement must be stated in the relevant fields on the form.
 

Remember to indicate account details for the entire period
In addition, all account details must be filled in for the entire period (in the majority of cases, three different account entries) indicating of the dates of the financing periods.
 
It is very important that the periods coincide with the periods mentioned in the agreement as those are the periods for which the individual parties are liable by way of their signature on the agreement.
 

 

LINKS

2009 financial guidelines for the PhD programme at LIFE
 
HR forms concerning advertisement and employment

 

 

CONTACT INFORMATION

In connection with grant confirmation and joint financing agreements, enquiries should be directed to Charlotte Bøgh

 
As concerns other financial issues, enquiries should be directed to Inger Lise Nielsen

 
Please contact HR in connection with other advertisement and employment-related questions.